Who we are
Our website address is: http://www.loveloud.org.au.
What personal data we collect and why we collect it
Projects & Volunteers
Information submitted for projects, including contact details is stored on the website. In order to protect individual and project details, we require that all submissions – for suggesting project ideas or registrations by volunteers to those projects – first sign up with the website. The submitter of a project may not necessarily be the project lead. Only essential personal data for a submitter is requested – and is only required as part of the sign-up process, as a security mechanism to ensure known individuals from participating churches are lodging and leading projects.
A Project Lead will, as part of their role, use this website to manage their project including the communication with all volunteers who register for their project. In this way, registrations facilitate the secure collection of volunteer personal data which enable communication between Project Leads and the team of volunteers.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Media, in the form of photography and videos are requested from Project Leads to record and celebrate each project. Volunteers who register for a project consent to their photo being taken under the specific context of a Love Loud project.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
While the inaugural Love Loud campaign was held in 2017 as an in-house program of Clayton Church of Christ, as of 2018, this separate website has been developed specifically to ensure that all project and volunteer data is kept separate and private. The only personal data that can be shared is restricted and controlled to the project leaders.
See the Media section above for how media data is used.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Unless specifically requested or account closed, personal data is retained on this website with the specific aim to ensure an improved user experience for future years’ Love Loud campaigns.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Media sourced from a Love Loud project may appear on one of the following:
- this website
- advertising material for Love Loud
- Love Loud Celebration Service, held at Clayton Church
Your contact information
Contact information is strictly limited to the following mandatory fields:
- First name
- Family name
- Email address
- Mobile phone
Additional information
Where a project requires Working With Children Checks (WWCC), additional information required as part of Child Safety regulations may be collected.
How we protect your data
The use of Secure Sockets Layer (SSL) technology ensures encryption of data between our web server and your browser. All account passwords are stored in encrypted format.